Project management platforms are becoming more and more popular among companies. After all, these tools allow using data intelligently, ensuring efficient planning and activities performed as scheduled.
This article explains how project management software works, its importance, and how to choose the best platform for your business.
What is IT project management?
IT project management is the process that strategically manages a company’s workflows, ensuring activities are performed according to the schedule.
As a result, projects are successfully completed and goals are reached as planned. This strategy organizes, fulfills, and monitors IT demands using tools to:
- Identify project needs and stages to ensure successful implementation;
- Adjust expectations and requests the project can meet;
- Analyze the budget required for project implementation;
- Define project resources, deadlines, and risks involved.
What are the different types of IT projects?
The main types of IT projects conducted by a company are:
- development of software, apps, and websites;
- implementation of tools and programs;
- assembly of infrastructure, such as networks and servers;
- system integration;
- database management;
- resources for information security.
These projects allow the implementation of different types of actions, so companies can fulfill market demands and remain competitive.
What is a project management platform?
A project management platform is an operating system with several functionalities to keep track of project activities. Therefore, it provides the necessary support for smooth project management.
This software tool is used in the stages of project planning, tracking, and development, ensuring that every project task is completed as planned.
This is possible because the system allows you to manage various aspects of the project, such as task tracking, resource optimization, and data sharing.
Benefits of project management platforms
Project management platforms help organizations optimize their work processes, offering benefits that include:
1. Process understanding
With project management software, you can manage different projects on a single platform. This way, in addition to data standardization, this tool offers a convenient and complete view of all processes, allowing the adoption of well-designed strategies.
2. Optimized work and communication
Project management platforms gather all information in one place, allowing teams to understand the details of every action, providing a broad view of the process and ensuring fluid communication.
3. Easy access from anywhere
Cloud-based project management systems require only a data network or WiFi so that employees can access projects and tasks from anywhere in the world.
4. Increased savings
Another advantage of project management software is increased savings of resources. In addition to reducing costs related to professionals and technology for project management, this system ensures a higher level of organization and productivity, leading to increased profit.
5. Monitoring of goals and results
Project management platforms allow real-time monitoring of project progress so organizations can assess the achievement of weekly goals.
This way, with updated KPIs and reports, organizations can make more assertive decisions and, consequently, ensure excellent results.
6. Increased data security
Project management platforms add an extra layer of security, preventing loss of information and data leakage. It also acts as a security backup system of files.
10 project management platforms
Milvus
Milvus is a project management platform that integrates the departments of a company. It increases the efficiency of communication, project management, and problem resolution.
The system centralizes all information and requests in one place for easy monitoring and communication between teams.
This way, it is possible to optimize time and resources and offer a comprehensive view of projects, easy identification of issues, and well-designed planning.
Main features:
- Project visualization in a Gantt or Kanban chart;
- Multichannel communication;
- Workflow configuration;
- Support ticket management;
- IT asset management;
- Real-time monitoring.
Trello
Trello is another well-known project management system. It allows moving activities from one list to another as they are performed and completed.
Main features:
- Lists;
- Task board;
- Colored labels.
Artia
Artia is a customizable project management tool. Some of its main features are:
- Status reports;
- Kanban tool;
- Checklists;
- Rankings.
Podio
Podio is a system that manages project implementation and progress, using easy visual elements to centralize tasks, people, resources, and schedule.
Main features:
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- Tables;
- Message tab;
- Contacts;
- Workspace.
Asana
Asana is a highly customizable project management tool. It allows companies to set deadlines, share information, and assign tasks.
Main features:
- Activity feed;
- Calendars, personalized views;
- Project sections, and search views.
Wrike
Wrike is a cloud-based online project management platform that manages multiple projects and teams.
Main features:
- Real-time news feed;
- Document collaboration;
- Task management;
- Task discussions.
BITRIX24
Bitrix24 is a project management tool that centralizes business information.
Main features:
- Support to Gantt charts;
- Sharing of documents and communication tools, such as chat.
Ganttproject
GanttProject is a project management system focused on interactive schedule management, mainly for small and medium-sized companies. It’s an open source tool and can be customized according to the needs of every organization.
Main features:
- Gantt charts;
- Project monitoring;
- Analysis of critical paths;
- Compatible with the main operating systems (Windows, Linux, and iOS).
Monday
Monday is an operating system for project management that allows task creation and personalized setting of deadlines and resources.
Main features:
- Project management;
- Time management;
- Reports.
RUNRUN.IT
Runrun.it is a task management tool that uses cards which can be segmented, classified, and moved to customized columns.
Main features:
- Kanban;
- Gantt;
- Time tracking.
How to choose the best project management platform?
With so many options and features, it can be difficult to choose the ideal project management platform for your company. For this reason, we list below some aspects that can guide your decision:
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Usability
Check how the interactions work and the user experience of the system to ensure activities are easily assimilated.
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Customization and features
Analyze the flexibility of the platform to find out whether the tools and structures meet the specific needs of your company.
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Support
Choose a solution that has a good support team, with customer service telephone number, email, and online chat.
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Customer ratings and feedbacks
Check opinions of the product and see if users are satisfied. A good idea is to monitor the system implementation process, making sure the needs are met and configuration challenges are highlighted.
Conclusion
After evaluating these aspects, it’s important to try the platform to understand how it works and learn about the system features.
If you don’t want to waste any more time, contact Milvus for a free trial. As one of the most comprehensive systems on the market, it ensures all benefits that a project management platform can offer.
Try Milvus and have the best resources, optimize team productivity, provide a more human and personalized support experience, and increase customer satisfaction.
Contact our consultants and take a free trial right now.